Policies & Procedures

A project is underway to rejuvenate Lethbridge College policies. The policy framework creates broad policy statements on topics of overarching concern to the institution. These form parent policies to supporting documents such as procedures, guidelines, and forms, etc., which outline how the expectations of the policy are met.

For any questions, please send an email to policy@lethbridgecollege.ca

* Identifies policies under development or subject to review
** Identifies proposed new policies

Global Planning & Accountability

• Environmental Responsibility (6.11)*
• Planning (1.1)*
• Policy Framework
  • Policy Procedure Manual - Appendix A
• Risk Management Policy
  • Risk Management Framework - Appendix A
  • Risk Management Advisory Committee Terms of Reference - Appendix B
  • Emergency Management Plan Procedure - Appendix C

Academic Programming & Instructional

• Aboriginal Framework (6.26)*
• Academic Calendar Policy
  • Academic Calendar Procedures - Appendix A
  • Academic Schedule Guidelines - Appendix B
  • Academic Schedule Procedures - Appendix C
• Academic Program Policy
  • Academic Program Development, Revision and Approval Procedures - Appendix A*
  • Academic Program Consultation Process - Appendix B*
  • Academic Program Review Process - Appendix C
  • Practice Based Experience Procedures - Appendix D*
  • Sharing, Selling and Brokering of Curricula Process - Appendix E*
  • College-wide Outcomes - Appendix F*
  • Academic Program Suspension and Termination Procedures - Appendix G
     
• Academic Timetable Policy
  • Academic Timetable Procedures - Appendix A
• Assessment Policy
  • Assessment Procedures - Appendix A
• Course Numbering and Classification (3.10)
• Course Outline Standards Policy
  • Appendix A
    • Part 1 - Course Outline Template
    • Part 2 - Course Outline Template Guide
  • Appendix B
    • Part 1 - Course Outline Development Revision Procedures
    • Part 2 - Course Outline Procedures and Review Checklist
• Credentials and Parchments Policy
  • Lethbridge College Credentials and Parchments - Appendix A
• Field Trips (6.20)*
• Grading Policy
  • Grading for Credit Courses Procedures - Appendix A
  • Grade Point Average Procedures - Appendix B
  • Academic Standing Procedures - Appendix C
  • Recognition of Prior Learning (RPL) Procedures - Appendix D
  • Academic Credits for Participation in Student Government Procedures - Appendix E
  • Grading for Not-for-Credit Courses Procedures - Appendix F
  • Grade Appeal Procedures - Appendix G
  • Student Appeal Committee Terms of Reference
• International Education (2.1)*
• Program Consultation Process (2.3) *
• Program Development, Revision and Approval (2.4)*
• Work Experience (2.16)*

Student Services & Support

• Academic Accommodation for Students with Disabilities Policy
  • Rights and Responsibilities – Appendix A
  • Academic Accommodations for Students with Disabilities Procedures – Appendix B
• Add/Drop Period and Extended Drop Period (3.9)*
• Admissions Policy**
• Full Time Student Status (3.8) (effective July 1, 2013)
• Graduation Requirements Policy
  • Academic Calendar Year Change Procedures - Appendix A
  • Academic Calendar Year Change Request Form - Appendix B
  • Eligibility for Participation in Convocation Ceremonies - Appendix C
  • Application to Graduate / Convocate Form - Appendix D
• Student Academic Code of Conduct: Academic Honesty Policy
  • Academic Dishonesty Penalties - Appendix A
  • Notice of Academic Dishonesty Form - Appendix B
  • Examples of Academic Dishonesty - Appendix C
  • Student Appeals Committee Terms of Reference
• Student Non-Academic Code of Conduct - Behavior Policy
  • Disciplinary and Appeal Procedures - Appendix A
• Student Records (3.5)*
• Student Rights and Responsibilities
  • Student Rights, Responsibilities and Procedures - Appendix A
  • Student Appeals Committee Terms of Reference
• Undeclared Student Status (3.1)*

Community & Corporate Relations

• Donations and Fundraising Policy
  • General Procedures - Appendix A
  • Gift Receipting and Acknowledgement Procedures - Appendix B
  • Gift-in-Kind Procedures - Appendix C
  • Planned Gifts Procedures - Appendix D
  • Scholarship Procedures - Appendix E
  • Sponsorship Procedures - Appendix F
• Honorary Degree/Diploma Policy
  • Nomination and Selection Procedures - Appendix A
• Social Media Policy
  • Procedures to Create an Official Social Media Presence - Appendix A
  • Use of Social Media Code of Conduct - Appendix B
• Visual Identity (6.22)*

Facilities

• College Closures and Service Interruptions Policy
  • College Closures and Service Interruptions Procedures - Appendix A
  • Rural Campus Procedures - Appendix B
• Land Use (6.21)*
• Parking and Traffic Management Policy 
  • Procedures and Regulations - Appendix A
  • Parking Permits and Fees - Appendix B
• Physical Education Building User Fee (6.12)*
• Use of College Facilities (6.1)*
• Vehicle Use (6.3)*

Finance

• Banking Policy
  • Bank Signing Authority - Appendix A
• Contract Management Policy **
• Corporate Credit Card Policy
  • Corporate Credit Card Procedures - Appendix A
  • Employee Acknowledgement of Responsibilities - Appendix B
• Disposal of Assests (6.23)*
• Facility Renewal Funds (6.6)*
• Fraud or Irregularities (6.14)*
• Investment Policy
  • Investment Guidelines - Appendix A
  • Guidelines for Accessing Investment Income Earned on Endowments and Annual Scholarships - Appendix B
• Non-credit Course Tuition Fees (4.4)*
• Purchasing (4.1)*
• Student Fees Policy
  • Student Fees Procedures
• Travel, Meal and Hospitality Expenses and Public Disclosure Policy
  • Travel, Meal and Hospitality Expenses and Public Disclosure Procedures - Appendix A
  • Travel Reimbursement Rates - Appendix B

Health & Safety

• Communicable Diseases (3.4)*
• Death of a Member of the College Community Policy
  • Response Procedures - Appendix A
• Occupational Health and Safety Policy
  • Health and Safety Declaration - Appendix A
  • Health and Safety Program - Appendix B
• Smoking (6.4)*

Human Resources

• Associate Staff Program (5.1)*
• Benefits for Early Retirees (5.8)*
• Conflict of Interest (5.13) *
• Conflicts of Interest and Mandatory Disclosure for Research (5.24)*
• Deferred Salary Leave Plan (5.11)*
• Designation of Academic Staff (5.3)*
• Employee Recognition (5.4)*
• Employment of Relatives (5.17)*
• Mandatory Employment Related Benefits (5.9)*
• Outside Employment (5.12)*
• Recruitment Hiring (5.16)*
• Respectful Campus Policy
  • Respectful Campus Procedures - Appendix A
• Salaries - Non-designated Instructional Staff (5.23)*
• Staff Exchange Program (5.6)*
• Workforce Planning/Position Establishment (5.14)*
• Workplace Relationships (6.31)*

Research & Copyright

• Academic Freedom (2.27)*
• Animal Care Policy
  • Animal Care Procedures - Appendix A
• Applied Research and Promotion of Innovation Policy
  • Applied Research and Promotion of Innovation Procedures - Appendix A
• Copyright Compliance Policy
  • Copyright Compliance Procedures - Appendix A
  • Association of Canadian Community Colleges (ACCC) - Fair Dealing Policy - Appendix B
• Ethical Conduct For Research Involving Human Participants (2.29)*
• Integrity in Research and Scholarship Policy
  • Integrity in Research and Scholarship Procedures - Appendix A
  • Integrity in Research and Scholarship Misconduct Reporting, Investigating and Appeal Procedures - Appendix B
• Intellectual Property and Copyright Ownership (6.16)*

Technology & Information Management

• Confidentiality Policy
  • Confidentiality Procedures - Appendix A
  • Non-Disclosure Agreement - Appendix B
• Information and Records (6.24)*
• Use of Information Technology Resources Policy
  • Use of Information Technology Resources Procedures - Appendix A