Policies & Procedures

A project is underway to rejuvenate Lethbridge College policies. The policy framework creates broad policy statements on topics of overarching concern to the institution. These form parent policies to supporting documents such as procedures, guidelines, and forms, etc., which outline how the expectations of the policy are met.

For any questions, please send an email to policy@lethbridgecollege.ca

* Identifies policies under development or subject to review

** Identifies proposed new policies

Global Planning & Accountability

• Environmental Responsibility (6.11)*
• Planning (1.1)*
• Policy Framework 
  • Policy Procedure Manual - Appendix A 
  • Policy Project Plan Form - Appendix B 
  • Policy and Support Template - Appendix C
  • Policy Support Approval Form - Appendix D
• Risk Management Policy
  • Risk Management Framework - Appendix A
  • Risk Management Advisory Committee Terms of Reference - Appendix B
  • Emergency Preparedness and Business Continuity Procedure - Appendix C - in development

Academic Programming & Instructional

• Aboriginal Framework (6.26)*
• Academic Calendar Policy
  • Academic Calendar Procedures - Appendix A
  • Academic Schedule Guidelines - Appendix B
  • Academic Schedule Procedures - Appendix C
• Academic Timetable (2.14) *
• Assessment (2.15) *
• Course Numbering Classification (3.10)*
• Course Outline Standards Policy
  • Appendix A
    • Part 1 - Course Outline Template
    • Part 2 - Course Outline Template Guide
  • Appendix B
    • Part 1 - Course Outline Development Revision Procedures
    • Part 2 - Course Outline Procedures and Review Checklist
• Field Trips (6.20) *
• Grading Policy
  • Grading for Credit Courses Procedures - Appendix A
  • Grade Point Average Procedures - Appendix B
  • Academic Standing Procedures - Appendix C
  • Recognition of Prior Learning (RPL) Procedures - Appendix D
  • Academic Credits for Participation in Student Government Procedures - Appendix E
  • Grading for Not-for-Credit Courses Procedures - Appendix F
• International Education (2.1)*
• Program and Service Review (2.7) *
• Program Consultation Process (2.3) *
• Program Development, Revision and Approval (2.4) *
• Program Termination (2.5) *
• The Endeavour Publishing Policy (2.9)*
• Work Experience (2.16) *

Student Services & Support

• Academic Accommodation for Students with Disabilities (2.13)*
• Academic Appeal (3.14) *
• Add/Drop Period and Extended Drop Period (3.9) *
• Admission Policy **
• Day Care (3.2)*
• Full Time Student Status (3.8)*
• Graduation Requirements Policy
  • Academic Calendar Year Change Procedures - Appendix A
  • Academic Calendar Year Change Request Form - Appendix B
  • Eligibility to Participate in Convocation Guidelines - Appendix C
  • Application to Graduate / Convocate Form - Appendix D
• Issuance of Credentials Policy
  • Lethbridge College Credentials and Parchments - Appendix A
  • Issuance of Credentials Procedures - Appendix B
• Residences (3.7)*
• Student Academic Code of Conduct: Academic Honesty Policy
  • Academic Dishonesty Penalties - Appendix A
  • Notice of Academic Dishonesty Form - Appendix B
  • Examples of Academic Dishonesty - Appendix C
• Student Discipline (3.13) *
• Student Records (3.5)*
• Student Rights and Responsibilities (3.12) *
• Undeclared Student Status (3.1)*

Community & Corporate Relations

• Donations and Fundraising Policy
  • General Procedures - Appendix A
  • Gift Receipting and Acknowledgement Procedures - Appendix B
  • Gift-in-Kind Procedures - Appendix C
  • Planned Gifts Procedures - Appendix D
  • Scholarship Procedures - Appendix E
  • Sponsorship Procedures - Appendix F
• Honorary Degree/Diploma Policy
  • Nomination and Selection Procedures - Appendix A
  • Honorary Degree/Diploma Nomination Form - Appendix B
• Social Media Policy
  • Procedures to Create an Official Social Media Presence - Appendix A
  • Use of Social Media Code of Conduct - Appendix B
• Visual Identity (6.22)*

Facilities

• College Closures and Service Interruptions Policy
  • College Closures and Service Interruptions Procedures - Appendix A
  • Rural Campus Procedures - Appendix B
• Land Use (6.21)*
• Parking and Traffic Management Policy 
  • Procedures and Regulations - Appendix A
  • Parking Fees - Appendix B
• Physical Education Building User Fee (6.12)*
• Use of College Facilities (6.1)*
• Vehicle Use (6.3)*

Finance

• Banking Policy
  • Bank Signing Authority - Appendix A
• College Travel Expense (6.19)*
• Contract Management Policy **
• Corporate Credit Card Policy
  • Corporate Credit Card Appropriate Uses and Responsibilities - Appendix A
  • Corporate Credit Card Payment Procedures - Appendix B
  • Corporate Credit Card Employee Acknowledgement Form - Appendix C
  • Corporate Credit Card Transaction Log - Appendix D
• Credit Tuition Fees (4.5)*
• Culinary Services (6.10)*
• Disposal of Assests (6.23)*
• Facility Renewal Funds (6.6)*
• Fraud or Irregularities (6.14)*
• Fund Balances and Reserves (1.2)*
• Hospitality and Community Relations Expeditures (6.27) *
• Investment Policy
  • Investment Guidelines - Appendix A
  • Guidelines for Accessing Investment Income Earned on Endowments and Annual Scholarships - Appendix B
• Non-credit Course Tuition Fees (4.4)*
• Purchasing (4.1) *

Health & Safety

• Communicable Diseases (3.4)*
• Death of a Member of the College Community Policy
  • Response Procedures - Appendix A
• Occupational Health and Safety Policy
  • Health and Safety Declaration - Appendix A
  • Health and Safety Program - Appendix B
• Smoking (6.4)*

Human Resources

• Associate Staff Program (5.1)*
• Benefits for Early Retirees (5.8)*
• Conflict of Interest (5.13) *
• Conflicts of Interest and Mandatory Disclosure for Research (5.24)*
• Deferred Salary Leave Plan (5.11)*
• Designation of Academic Staff (5.3)*
• Discrimination and Harassment (6.18)*
• Employee Recognition (5.4)*
• Employment of Relatives (5.17) *
• Mandatory Employment Related Benefits (5.9)*
• Outside Employment (5.12) *
• Recruitment Hiring (5.16)*
• Salaries - Non-designated Instructional Staff (5.23)*
• Staff Exchange Program (5.6)*
• Workforce Planning/Position Establishment (5.14)*
• Workplace Relationships (6.31)*

Research & Copyright

• Academic Freedom (2.27)*
• Animal Care (6.30)*
• Applied Research and the Promotion of Innovation at Lethbridge College (2.26)*
• Copyright Compliance (6.17)*
• Ethical Conduct For Research Involving Human Participants (2.29)*
• Integrity in Research and Scholarship (2.28)*
• Intellectual Property and Copyright Ownership (6.16)*
• Research Funding Agreements (6.29)*

Technology & Information Management

• Confidentiality Policy
  • Confidentiality Procedures - Appendix A
  • Non-Disclosure Agreement - Appendix B
• Information and Records (6.24)*
• Use of Information Technology Resources Policy **